Preparing your PC and Photographs for your website catalog:
You should create a Folder for all your Picture files first. Best to name the Folder "inventory " ( See Setting Up Your PC ) If you are going to be incorporating secondary pictures or logos in your catalog make a 2nd folder called  "logos"

Getting Pictures: Most of your venders allow direct coping of both pictures and descriptions of products. This will save a great deal of time in building your catalog. You need only to save the Pic name in your inventory folder - and you can copy and paste the description directly into your New Item description box.

OR:

(1) Take picture(s),
 (2) Download picture to your PC,  Save in inventory (or logos)
 (3) If you are not able to choose picture dimensions right from your camera, you need to downsize the image with a generic image editor ("Image Expert" ) Recommended ,
 (4) Downsize your image to about 600 to 650 pixels width, no more than 800 (the bigger the pic the longer to load, remember some internet users still have dial-up
You should name the image with a file name equal to the stock number Use only jpg images. Lower case .jpg ONLY  not .JPG See examples below.
(5) Repeat same procedure for each image. Additional Details of Picture handling are included in Enter Item, Upload Picture, and Using the Picture Upload feature

Enter Item:
(1) Starting at stock # enter the stock number, if you are working from a vender site use their number as their Pics will likely have the SAME name, and add your text to find it easterner, i.e. If C375 is their # for a widget, you can add "Widget"  behind the inventory number- C375 Widget will appear in the catalog category page.
(2) The second entry area is a drop down box. (You may name as many CATEGORIES as you wish at the time of the initial installation of  your catalog. You may add Categories or change spelling, etc by clicking Manage Categories Your Webmaster must insert any additional  categories for you,  as they control all the various categories of your inventory searches.)
(3) Select the category the item is in. If you forget to select the category it will post it to the first category in your selection box. No problem, just go immediately to Edit - click that item to edit, and reselect the correct category and resubmit it (Click Update Item).
(3) Price entry box:  Price has a default $ sign. For prices ending in other than .00 i.e, if $4.95  is the price, enter 4.95, but .00 is automatically entered on a price like twelve dollars even - enter 12 it will show $12.00 .
(4) To insert the Photo-picture click  Browse  and select the Pic you want in your PC's inventory folder . Click open and the address will automatically insert.
(5) In the Description box you may insert as much detail as you want - including sizes, colors, price variations for volume orders, etc. Including codes for additional website links and even additional pictures. These codes and instructions are on the actual Insert New Item window and Edit pages.
(6) Then click Add Item and it is sent live to your catalog's online website.

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NOTE: As your inventory files grow in number it is advisable to use  some good method to find the item to edit or delete. You may search by  arraigning in alpha order by  Item #  Category  Item Name  Price - Just select one of the four areas at the top of the detail box and the files will re-arrange in alpha order for quicker locating.
You then need to Click on View All Items to see all, the default is only about 10 items per page)

Edit Item: Click on View All Items to see All
(1) Select the item to edit or delete, Use the next to the item to edit
(2) Click Edit Item
(3) make your changes on this page
(4) Click SAVE. It's all done. You may view your newly edited item page by clicking View Item
Still not right? Use your back button to re-correct to the edited item

Delete Item: Click on View All Items to see All Just select the  item you wish to delete, by clicking the next to the item to delete and Click the Delete Item Be careful! Once you hit the button it is gone and you will have to re-enter a mistake. The main thing is MAKE SURE the button hole ( ) is checked next to the item you WANT to delete

Print Inventory: This feature lists all your inventory by item number order. Or any order you want.  If you wish to print all be sure and click View All Items first:
(1) Then: Go the file (upper left corner of your screen) (2) Click and select Print (select All) If you want only some part of the inventory printed, HIGHLIGHT the items you want to print out and click Selection on the Print options.

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Upload Picture not uploaded with the original New item Submit page, or to Change existing picture:
First Open Manage Inventory
THEN
(1) Click on View All Items to see All .
(2) Select the file you want the image to be changed. (Make sure you click the CORRECT next to the item you want to change (or send up for the first time.)
(3) Click  Manage Images
(4)  Click Browse and  in your inventory folder select the pic you want. Double click or click Open. It will then be in your change box.
(5) Click Change Image  and It's done.

My Picture is not there trouble shooting.
likely cause check list...

(1) Must have the suffix on the picture .jpg  NOT .JGP (
Note: some .gif suffixes on pic file names will work but .jpg is best and downloads faster.

(3) Picture file names must be lowercase. jpg NOT UPPERCASE. jpg

(3) Right click and click at Properties at the bottom of the mouse menu. is should say http://yourwebsitename/inventory/picnane.jpg  if there is a % sign like http://yourwebsitename/inventory/%picnane.jpg you have a space in the address, no spaces will work, just delete it and resubmit it.

(4) If the address looks OK - copy it a past it into a fresh browser window at the address bar. If it does not open it's not up on the server in the inventory  folder of the public view side of the website.

(4) Send it up again

(5) Still no pic? Try deleting it and sending it back up with a slight name change like widget2 and remember to  Edit your item and change the name there too in the description box if it is a Vender logo address.

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Setting Up Your PC: You should make a folder early-on called "inventory" and put it on your "C" directory or in the "My Documents" folder or "My Pictures" or directly on your C drive or Desktop.
 

Support & Help: You may call BEAMSCO at 217 442 0823 or email us describing your problem. We will make every effort to fix your problem ASAP.

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